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![Keyboard shortcuts for mac Keyboard shortcuts for mac](/uploads/1/2/6/2/126207373/988674867.jpg)
Tool | Windows/UNIX action | Mac OS action |
---|---|---|
Hand tool | H | H |
Temporarily select Hand tool | Spacebar | Spacebar |
Select tool | V | V |
Marquee Zoom tool | Z | Z |
Cycle through zoom tools: Marquee Zoom,Dynamic Zoom, Loupe | Shift+Z | Shift+Z |
Temporarily select Dynamic Zoom tool (when Marquee Zoom tool is selected) | Shift | Shift |
Temporarily zoom out (when Marquee Zoom tool is selected) | Ctrl | Option |
Temporarily select Zoom In tool | Ctrl+spacebar | Spacebar+Command |
Select Object tool | R | R |
Edit Object tool | O | O |
Enter/Exit Forms editing | A | A |
Crop tool | C | C |
Link tool | L | L |
Text Field tool | F | F |
Cycle through tools in forms authoring mode: Text Field, Check Box, Radio Button, List Box, Dropdown Box, Button, Digital Signature, Barcode | Shift+F | Shift+F |
3D tool | M | M |
Cycle through Multimedia tools: 3D object, SWF, Sound, Video | Shift+M | Shift+M |
Edit Document Text tool | T | T |
Redaction | Shift+Y | Shift+Y |
Cycle through Touch Up tools: Touch Up Text, Touch Up Reading Order, Touch Up Object | Shift+T | Shift+T |
JavaScript Debugger | Ctrl+J | Command+J |
Insert Blank Pages tool | Shift+Ctrl+T | Shift+Command+T |
Insert Files | Ctrl+Shift+I | Shift+Command+I |
Delete pages | Ctrl+Shift+D | Shift+Command+D |
Open Output Preview | ~ | ~ |
Touch Up Reading Order tool (or if already selected, return focus to dialog box) | Shift+Ctrl+U | Shift+Command+U |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Sticky Note tool | S | S |
Text Edits tool | E | E |
Stamp tool | K | K |
Current highlighting tool | U | U |
Cycle through highlighting tools: Highlighter, Underline Text, Cross Out Text | Shift+U (Windows only) | Shift+U |
Current drawing markup tool | D | D |
Cycle through drawing markup tools: Cloud, Arrow, Line, Rectangle, Oval, Polygon Line, Polygon, Pencil Tool, Eraser Tool | Shift+D (Windows only) | Shift+D |
Cloud tool | Q (Windows only) | Q |
Text Box tool | X | X |
Current Stamp or Attach tool | J | J |
Cycle through Stamp, Attach File, Record Audio Comment | Shift+J | Shift+J |
Move focus to next comment or form field | Tab | Tab |
Move focus to previous comment or form field | Shift+Tab | Shift+Tab |
Add a checkmark in the Comments List for the selected comment | Shift+K | Shift+K |
Open pop-up note (or text field in the Comments List) for comment that has focus | Enter | Return |
Reply to the comment, in the Comments List, that has focus | R | R |
Close or exit pop-up (or text field in the Comments List) for comment that has focus | Esc | Esc |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Previous screen | Page Up or Shift+Enter | Page Up or Shift+Return |
Next screen | Page Down or Enter | Page Down or Return |
First page | Home or Shift+Ctrl+Page Up or Shift+Ctrl+UpArrow | Home or Shift+Command+Up Arrow |
Last page | End or Shift+Ctrl+Page Down or Shift+Ctrl+DownArrow | End or Shift+Command+Down Arrow |
Previous page | Left Arrow or Ctrl+Page Up | Left Arrow or Command+Page Up |
Next page | Right Arrow or Ctrl+PageDown | Right Arrow or Command+Page Down |
Previous open document | Ctrl+F6 (UNIX) | Command+F6 |
Next open document | Shift+Ctrl+F6 (UNIX) | Shift+Command+F6 |
Scroll up | Up Arrow | Up Arrow |
Scroll down | Down Arrow | Down Arrow |
Scroll (when Hand tool is selected) | Spacebar | Spacebar |
Zoom in | Ctrl+equal sign | Command+equal sign |
Zoom out | Ctrl+hyphen | Command+hyphen |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Toggle between editing and previewing your form | P | P |
Toggle Guides On / Off | G | G |
Align selected fields left | L | L |
Align selected fields right | R | R |
Align selected fields top | T | T |
Align selected fields bottom | B | B |
Align selected fields horizontal | H | H |
Align selected fields vertical | V | V |
Center fields horizontally | Shift+H | Shift+H |
Center fields vertically | Shift+V | Shift+V |
Highlight fields | Shift+L | Shift+L |
Show Tab Order | Shift+N | Shift+N |
Document JavaScripts | Shift+D | Shift+D |
Result | Windows Action | Mac OS Action |
---|---|---|
Move focus to the next or previous row when in the body of the file list on the left | Up Arrow or Down Arrow | Up Arrow or Down Arrow |
If pressed in the body of the file list, navigate one level up from within a folder | Backspace | Delete |
Press the Go Back button in a folder if focus is on the button. | Enter or Spacebar | Enter or Spacebar |
If pressed when focus is on a row in the file list representing a subfolder, navigate to a subfolder, or open an attachment in Preview mode. | Enter | Enter |
If in the body of the file list, move to the first or last row | Home or End | Home or End |
If in the body of the file list, move to the next or last set of rows to fit the screen | Page Down or Page Up | Page Down or Page Up |
Select or deselect all files | Ctrl+A or Shift+Ctrl+A | Command+A or Shift+Command+A |
If in the body of the file list, extend the selection by adding the next row above or below the selected row | Shift+Up Arrow or Shift+Down Arrow | Shift+Up Arrow or Shift+Down Arrow |
Change whether the row with focus is in the selection | Ctrl+Spacebar | Command+Spacebar |
Move focus up or down one row without changing the selection | Ctrl+Up Arrow or Ctrl+Down Arrow | Command+Up Arrow or Command+Down Arrow |
Result | Windows Action | Mac OS Action |
---|---|---|
Move focus to the next item among Document pane, Task panes, Message bar, and Navigation bar | F6 | F6 |
Move focus to the previous item among Document pane, Task panes, message bar, and Navigation bar | Shift+F6 | Shift+F6 |
Move focus to the next panel in the Task pane | Ctrl+Tab | Option +Tab |
Move focus to the previous panel in the Task pane | Ctrl+Shift+Tab | Command+ Shift+Tab |
Navigate to the next panel and panel control within an open Task pane | Tab | Tab |
Navigate to the previous panel and panel control within an open Task pane | Shift+Tab | Shift+Tab |
Navigate to the next command button within a panel | Down Arrow | Down Arrow |
Navigate to the previous command button within a panel | Up Arrow | Up Arrow |
Expand or collapse panel in focus (press F6 to move focus to Tools pane, then tab to desired panel) | Spacebar or Enter | Spacebar or Enter |
Open or close the Task pane | Shift+F4 | Shift+F4 |
Close the pane that lists the tasks of an Action | Ctrl+Shift+F4 | Ctrl+Shift+F4 |
Open the menu and move the focus to the first menu option when focus is on a command with a submenu or submenu element with a flyout | Spacebar or Enter | Spacebar or Enter |
Move the focus back to the parent command button with a submenu or submenu element with a flyout | Esc | Esc |
Run the command in focus | Spacebar or Enter | Spacebar or Enter |
Navigate to the next item in the active panel in the Create New Action, Edit Action, Create Custom Tool, or the Edit Custom Tool dialog boxes | Tab | Tab |
Navigate to the previous item in the active panel in the Create New Action, Edit Action, Create Custom Tool, or the Edit Custom Tool dialog boxes | Shift+Tab | Shift+Tab |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Move focus to menus (Windows, UNIX); expand first menu item (UNIX) | F10 | Control+F2 |
Move focus to toolbar in browser and application (In application, sets focus to the first button in the top bar - Home) | Shift+F8 | Shift+F8 |
Navigate through the other controls in the top bar - Home, Tools, Document | Right/Left Arrow or Tab/Shift Tab | Right/Left Arrow or Tab/Shift Tab |
Select a highlighted control in the top bar | Enter or Spacebar | Return or Spacebar |
Move to next open document tab (when multiple documents are open in same window) | Ctrl+Tab | Control+Tab |
Move to previous open document tab (when multiple documents are open in same window) | Ctrl+Shift+Tab | Control+Shift+Tab |
Move to next open document window (when focus is on document pane) | Ctrl+F6 | Command+F6 |
Move to previous open document window (when focus is on document pane) | Ctrl+Shift+F6 | Command+Shift+F6 |
Close current document | Ctrl+F4 | Command+F4 |
Close all open documents | Not available | Command+Option+W |
Move focus to next comment, link, or form field in the document pane | Tab | Tab |
Move focus to document pane | F5 | F5 |
Move focus to previous comment, link, or form field in the document pane | Shift+Tab | Shift+Tab |
Activate selected tool, item (such as a movie clip or bookmark), or command | Spacebar or Enter | Spacebar or Return |
Open context menu | Shift+F10 | Control+click |
Close context menu | F10 | Esc |
Return to Hand tool or Select tool | Esc | Esc |
Move focus to next tab in a tabbed dialog box | Ctrl+Tab | Not available |
Move to previous search result and highlight it in the document | Shift + F3 or Ctrl + Shift + G | Shift + Command + G |
Move to next search result and highlight it in the document | F3 or Ctrl + G | Command + G |
Search previous document (with Search results displaying multiple files) | Alt+Shift+Left Arrow (Windows only) | Command+Shift+Left Arrow |
Search next document (with Search results displaying multiple files) | Alt+Shift+Right Arrow (Windows only) | Command+Shift+Right Arrow |
Select text (with Select tool selected) | Shift+arrow keys | Shift+arrow keys |
Select next word or deselect previous word (with Select tool selected) | Shift+Ctrl+Right Arrow or Left Arrow | Not available |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Open and move focus to navigation pane | Ctrl+Shift+F5 | Command+Shift+F5 |
Move focus among the document, message bar, and navigation panels | F6 | F6 |
Move focus to previous pane or panel | Shift+F6 | Shift+F6 |
Move among the elements of the active navigation panel | Tab | Tab |
Move to the previous or next navigation panel and make it active (when the focus is on the panel button) | Up Arrow or Down Arrow | Up Arrow or Down Arrow |
Move to next navigation panel and make it active (when the focus is anywhere in the navigation pane) | Ctrl+Tab | Not available |
Select or deselect a file in file list (open/close Context pane with file selection) | Space | Space |
Select or deselect a To Do card (open/close Context pane with To Do card selection) | Space | Space |
Open selected file in file list | Enter | Enter |
Open selected To Do card | Enter | Enter |
Move focus to the next/previous file row in file list for selecting single file row | Arrow keys | Arrow keys |
Extend the selection by adding the next row above or below the selected row | Shift+Arrow keys | Shift+Arrow keys |
Move focus up or down one row without changing the selection | Ctrl+Arrow keys | Command+Arrow keys |
Expand the current bookmark (focus on Bookmarks panel) | Right Arrow or Shift+plus sign | Right Arrow or Shift+plus sign |
Collapse the current bookmark (focus on Bookmarks panel) | Left Arrow or minus sign | Left Arrow or minus sign |
Expand all bookmarks | Shift+* | Shift+* |
Collapse selected bookmark | Forward Slash (/) | Forward Slash (/) |
Move focus to next item in a navigation panel | Down Arrow | Down Arrow |
Move focus to the previous item in a navigation panel | Up Arrow | Up Arrow |
Result | Windows/UNIX Action | Mac OS Action |
---|---|---|
Open Help window | F1 | F1 or Command+? |
Close Help window | Ctrl+W (Windows only) or Alt+F4 | Command+W |
Move back to previously opened topic | Alt+Left Arrow | Command+Left Arrow |
Move forward to next topic | Alt+Right Arrow | Command+Right Arrow |
Move to next pane | Ctrl+Tab | See Help for your default browser |
Move to previous pane | Shift+Ctrl+Tab | See Help for your default browser |
Move focus to the next link within a pane | Tab | Not available |
Move focus to the previous link within a pane | Shift+Tab | Not available |
Activate highlighted link | Enter | Not available |
Print Help topic | Ctrl+P | Command+P |
Result | Windows Action | Mac OS Action |
---|---|---|
Change reading settings for the current document | Shift+Ctrl+5 | Shift+Command+5 |
Reflow a tagged PDF, and return to unreflowedview | Ctrl+4 | Command+4 |
Activate and deactivate Read OutLoud | Shift+Ctrl+Y | Shift+Command+Y |
Read only the current page out loud | Shift+Ctrl+V | Shift+Command+V |
Read out loud from the current page to theend of the document | Shift+Ctrl+B | Shift+Command+B |
Pause reading out loud | Shift+Ctrl+C | Shift+Command+C |
Stop reading out loud | Shift+Ctrl+E | Shift+Command+E |
Many users find that using an external keyboard with keyboard shortcuts for Outlook 2016 for Mac helps them work more efficiently. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Outlook 2016 for Mac.
- The shortcuts in this topic refer to the US keyboard layout. Keys for other layouts might not correspond exactly to the keys on a US keyboard.
- If a shortcut requires pressing two or more keys at the same time, this topic separates the keys with a plus sign (+). If you have to press one key immediately after another, the keys are separated by a comma (,).
- The settings in some versions of the Mac operating system and some utility applications might conflict with keyboard shortcuts and function key operations in Office for Mac. For information about changing the key assignment of a keyboard shortcut, see Mac Help for your version of the Mac operating system or see your utility application.
- To create your own shortcuts in Office for Mac, see Create a custom keyboard shortcut for Office 2016 for Mac
In this topic
Frequently used shortcuts
To do this | Press |
Save an item | + S |
Print an item | + P |
Undo the last action | + Z |
Redo the last action | + Y |
Minimize the active window | + M |
Create a new folder in the navigation pane | Shift + + N |
Create new email (in Mail view) | + N |
Hide the reading pane or show it on the right | + Backslash ( ) |
Hide the reading pane or show it below | Shift + + Backslash ( ) |
Move the selected item to a different folder | Shift + + M |
Copy the selected item to a different folder | Shift + + C |
Select all items in the item list, if the item list is the active pane | + A |
Minimize or expand the ribbon | Options + + R |
Hide Outlook | + H |
Quit Outlook | + Q |
Start dictation | Fn + Fn |
Insert emoji | Control + + Space |
Work in windows and dialogs
To do this | Press |
Go to Mail view | + 1 |
Go to Calendar view | + 2 |
Go to Contacts view | + 3 |
Go to Tasks view | + 4 |
Go to Notes view | + 5 |
Open the Sync Status window or make it the active window | + 7 |
Open the Sync Errors or make it the active window | + 8 |
Open the Contacts Search window | + 0 |
Open the Outlook Preferences dialog box | + Comma ( , ) |
Cycle forward through open windows | + Tilde ( ~ ) |
Cycle back through open windows | Shift + + Tilde ( ~ ) |
Close the active window | + W |
Open the selected item | + O |
Move forward through controls in a window | Tab |
Move back through controls in a window | Shift + Tab |
Use Search
To do this | Press |
Search current folder | Option + + F |
Do an advanced search in Outlook (add Item Contains filter for searching) | Shift + + F |
Find text within an item | + F |
Find the next instance of the text you searched for in an item | + G |
Find the previous instance of the text you searched for in an item | + Shift + G |
Send and receive mail
To do this | Press |
Create a new message | + N |
Send the open message | + Return |
Send all messages in the Outbox and receive all incoming messages | + K |
Send all the messages in the Outbox | Shift + + K |
Save the open message and store it in the Drafts folder | + S |
Add an attachment to the open message | + E |
Open the Spelling and Grammar dialog box | + Colon ( : ) |
Check recipient names in the open messages | Control + + C |
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list | + R |
Reply to all | Shift+ + R |
Forward the message | + J |
Open the selected message in a separate window | + O |
Clear the flag for the selected message | Option + + Apostrophe ( ' ) |
Mark the selected message as junk mail | + Shift + J |
Mark the selected message as not junk mail | + Shift + Option + J |
Display the previous message | Control + Opening bracket ( [ ) |
Display the next message | Control + Closing bracket ( ] ) |
Navigate to the previous pane in the Mail view | Shift + Control + Opening bracket ( [ ) |
Navigate to the next pane in the Mail view | Shift + Control + Closing bracket ( ] ) |
Move the selected message to a folder | Shift + + M |
Decrease the display size of text in an open message or in the reading pane | + Hyphen ( - ) |
Increase the display size of text in an open message or in the reading pane | + Plus sign ( + ) |
Scroll down to the next screen of text or, if you are at the end of a message, display the next message | Spacebar |
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message | Shift+ Spacebar |
Delete the selected message | Delete |
Permanently delete the selected message | Shift + Delete |
Delete the current message, and, if the message window is open, close it | + Delete |
Mark selected messages as read | + T |
Mark selected messages as unread | Shift + + T |
Mark all messages in a folder as read | Option + + T |
Use the Calendar
To do this | Press |
Open the Calendar window | + 2 |
Create a new appointment | + N |
Open the selected calendar event | + O |
Delete the calendar event | Delete |
Switch the view to include today | + T |
In Day view, move to the previous day. In Week and Work Week views, move to the previous week. In Month view, move to the previous month. | + Left arrow |
In Day view, move to the next day. In Week and Work Week views, move to the next week. In Month view, move to the next month. | + Right arrow |
Navigate to the previous pane in the Calendar view | Shift + Control + Opening bracket ( [ ) |
Navigate to the next pane in the Calendar view | Shift + Control + Closing bracket ( ] ) |
Work with people and contacts
To do this | Press |
Create a new contact | + N |
Open the selected contact | + O |
Delete the contact | Delete |
Close the current open contact and open the previous contact | Control + Opening bracket ( [ ) |
Close the current open contact and open the next contact | Control + Closing bracket ( ] ) |
Navigate to the previous pane in the People view | Shift+ Control + Opening bracket ( [ ) |
Navigate to the next pane in the People view | Shift + Control + Closing bracket ( ] ) |
Manage tasks
To do this | Press |
Move to the Task window | + 4 |
Create a new task | + N |
Open the selected task | + O |
Delete the task | Delete |
Close the current open task and open the previous task in the Tasks list | Control + Opening bracket ( [ ) |
Close the current open task and open the next task in the Tasks list | Control + Closing bracket ( ] ) |
Navigate to the previous pane in the Tasks view | Shift + Control + Opening bracket ( [ ) |
Navigate to the next pane in the Tasks view | Shift + Control + Closing bracket ( ] ) |
Use notes
To do this | Press |
Move to the Notes window | + 5 |
Create a new note | + N |
Open the selected note | + O |
Delete the note | Delete |
Close the current open note and open the previous note in the Notes list | Control + Opening bracket ( [ ) |
Close the current open note and open the next note in the Notes list | Control + Closing bracket ( ] ) |
Navigate to the previous pane in the Notes view | Shift + Control + Opening bracket ( [ ) |
Navigate to the next pane in the Notes view | Shift + Control + Closing bracket ( ] ) |
Send a note as an email | + J |
Send a note as an HTML attachment to an email | Control + + J First place the focus on the note in the list of notes. |
Edit and format text
To do this | Press |
Cut the selected text to the clipboard | + X |
Copy a selection to the clipboard | + C |
Paste a selection from the clipboard | + V |
Paste a selection from the clipboard and match the destination style | Shift + Option + + V |
Make the selected text bold | + B |
Make the selected text italic | + I |
Underline the selected text | + U |
Strike through the selected text | Shift + + X |
Insert a hyperlink | Control + + K |
Move the cursor left one character | Left arrow |
Move the cursor right one character | Right arrow |
Move the cursor up one line | Up arrow |
Move the cursor down one line | Down arrow |
Move the cursor to the beginning of the current paragraph | Option + Up arrow |
Move the cursor to the end of the current paragraph | Option + Down arrow |
Move the cursor to the beginning of the current word | Option + Left arrow |
Move the cursor to the end of the current word | Option + Right arrow |
Decrease indent | + Opening brace ( { ) |
Increase indent | + Closing brace ( { ) |
Delete the character to the left of the cursor, or delete the selected text | Delete |
Delete the character to the right side of the cursor, or delete the selected text | If your keyboard doesn't have a key, use FN + Delete. |
Insert a tab stop | Tab |
Move the cursor to the beginning of the line | + Left arrow |
Move the cursor to the end of the line | + Right arrow |
Move the cursor to the top of the message body | + Up arrow |
Move the cursor to the bottom of the message body | + Down arrow |
Move the cursor to the beginning of the selected text | + Home |
Move the cursor to the end of the selected text | + End |
Scroll up | Page up |
Scroll down | Page down |
Flag messages, contacts, and tasks for follow up
To do this | Press |
Flag the selected item for follow up, with Today as Due Date | Control + 1 |
Flag the selected item for follow up, with Tomorrow as Due Date | Control + 2 |
Flag the selected item for follow up, with This Week as Due Date | Control + 3 |
Flag the selected item for follow up, with Next Week as Due Date | Control + 4 |
Flag the selected item for follow up, with No Due Date | Control + 5 |
Flag the selected item for follow up, and add a custom Due Date | Control + 6 |
Flag the selected item for follow up, and add a reminder | Control + Equal sign ( = ) |
Mark the selected item as Complete | Control + Zero ( 0 ) |
Clear the selected item's follow-up flag | Option + + Apostrophe ( ' ) |
In this topic
Common Outlook functions
To | Press |
---|---|
Start Outlook without running schedules or attempting to connect to a mail server. Use this option to prevent receiving connection errors when you use Outlook while you are not connected to the network. | SHIFT (when you start Outlook) |
Open the Database Utility while Outlook is closed | Hold down the OPTION key, and then click the Outlook icon in the Dock. |
Save an item | + S |
Print an item | + P |
Undo the last action | + Z |
Redo the last action | + Y |
Minimize the active window | + M |
Create a new folder in the navigation pane | SHIFT + + N |
Hide the reading pane or show it on the right | + |
Hide the reading pane or show it below | SHIFT + + |
Move the selected item to a different folder | SHIFT + + M |
Copy the selected item to a different folder | SHIFT + + C |
Select all items in the item list, if the item list is the active pane | + A |
Minimize or expand the ribbon | OPTION + + R |
Hide Outlook | + H |
Quit Outlook | + Q |
Windows and dialog boxes
To | Press |
---|---|
Go to Mail view | + 1 |
Go to Calendar view | + 2 |
Go to Contacts view | + 3 |
Go to Tasks view | + 4 |
Go to Notes view | + 5 |
Open the Progress window or make it the active window | + 7 |
Open the error log or make it the active window | + 8 |
Open My Day | + 9 |
Open the Contacts Search window | + 0 |
Open the Preferences dialog box | + COMMA (,) |
Open the Media Browser | CONTROL + + M |
Cycle forward through open windows | + TILDE (~) |
Cycle back through open windows | SHIFT + + TILDE (~) |
Close the active window | + W |
Open the selected item | + O |
Move forward through boxes in a dialog box | TAB |
Move back through boxes in a dialog box | SHIFT + TAB |
Search
To | Press |
---|---|
Do a basic search in Outlook | OPTION + + F |
Do an advanced search in Outlook | SHIFT + + F |
Find text within an item | + F |
Find the next instance of the text you searched for in an item | + G |
Find the previous instance of the text you searched for in an item | + SHIFT + G |
Cancel a search in progress | + PERIOD (.) |
Shortcut For Crossing Out Text Machine
To | Press |
---|---|
Create a new message | + N |
Send the open message | + RETURN |
Send all messages in the Outbox and receive all incoming messages | + K |
Send all the messages in the Outbox | SHIFT + + K |
Save the open message and store it in the Drafts folder | + S |
Add an attachment to the open message | + E |
Open the Spelling and Grammar dialog box | + COLON (:) |
Check recipient names in the open messages | CONTROL + + C |
Reply to the sender of the message or, if the message is from a mailing list, reply to the mailing list | + R |
Reply to all | SHIFT + + R |
Forward the message | + J |
Open the selected message in a separate window | + O |
Clear the flag for the selected message | OPTION + + APOSTROPHE (') |
Mark the selected message as junk mail | + SHIFT + J |
Mark the selected message as not junk mail | + SHIFT + OPTION + J |
Display the previous message | CONTROL + [ |
Display the next message | CONTROL + ] |
Move the selected message to a folder | SHIFT + + M |
Decrease the display size of text in an open message or in the reading pane | + HYPHEN (-) |
Increase the display size of text in an open message or in the reading pane | + + |
Scroll down to the next screen of text or, if you are at the end of a message, display the next message | SPACEBAR |
Scroll up to the previous screen of text or, if you are at the beginning of a message, display the previous message | SHIFT + SPACEBAR |
Delete the selected message | DELETE |
Delete the current message, and, if the message window is open, close it | + DELETE |
Mark selected messages as read | + T |
Mark selected messages as unread | SHIFT + + T |
Mark all messages in a folder as read | OPTION + + T |
Calendar
To | Press |
---|---|
Create a new appointment | + N |
Open the selected calendar event | + O |
Delete the calendar event | DELETE |
Switch the view to include today | + T |
Open the View Date date picker | SHIFT + + T |
In day view, move to the previous day. In week and work week views, move to the previous week. In month view, move to the previous month. | + LEFT ARROW |
In day view, move to the next day. In week and work week views, move to the next week. In month view, move to the next month. | + RIGHT ARROW |
Contacts
To | Press |
---|---|
Create a new contact | + N |
Save and close a contact | + RETURN |
Open the selected contact | + O |
Delete the contact | DELETE |
Close the current open contact and open the previous contact | CONTROL + [ |
Close the current open contact and open the next contact | CONTROL + ] |
Tasks
To | Press |
---|---|
Create a new task | + N |
Save and close a task | + RETURN |
Open the selected task | + O |
Delete the task | DELETE |
Close the current open task and open the previous task in the Tasks list | CONTROL + [ |
Close the current open task and open the next task in the Tasks list | CONTROL + ] |
Notes
To | Press |
---|---|
Create a new note | + N |
Open the selected note | + O |
Delete the note | DELETE |
Close the current open note and open the previous note in the Notes list | CONTROL + [ |
Close the current open note and open the next note in the Notes list | CONTROL + ] |
Send a note as an e-mail message | + J |
Send a note as an attachment to an e-mail message | CONTROL + + J |
Editing and formatting text
Excel Shortcuts For Mac Pdf
To | Press |
---|---|
Cut the selected text to the Clipboard | + X |
Copy a selection to the Clipboard | + C |
Copy the selection to the Scrapbook | CONTROL + OPTION + C |
Paste a selection from the Clipboard | + V |
Paste a clip from the Scrapbook | CONTROL + OPTION + V |
Paste a selection from the Clipboard and match the destination style | SHIFT + OPTION + + V |
Make the selected text bold | + B |
Make the selected text italic | + I |
Underline the selected text | + U |
Strikethrough the selected text | SHIFT + + X |
Move the cursor left one character | LEFT ARROW |
Move the cursor right one character | RIGHT ARROW |
Move the cursor up one line | UP ARROW |
Move the cursor down one line | DOWN ARROW |
Move the cursor to the beginning of the current paragraph | OPTION + UP ARROW |
Move the cursor to the end of the current paragraph | OPTION + DOWN ARROW |
Move the cursor to the beginning of the current word | OPTION + LEFT ARROW |
Move the cursor to the end of the current word | OPTION + RIGHT ARROW |
Delete the character to the left of the cursor, or delete the selected text | DELETE |
Delete the character to the right side of the cursor, or delete the selected text | If your keyboard does not have a key, use FN + DELETE . |
Insert a tab stop | TAB |
Move the cursor to the beginning of the line | + LEFT ARROW |
Move the cursor to the end of the line | + RIGHT ARROW |
Move the cursor to the top of the message body | + UP ARROW |
Move the cursor to the bottom of the message body | + DOWN ARROW |
Move the cursor to the beginning of the selected text | + HOME |
Move the cursor to the end of the selected text | + END |
Scroll up | PAGE UP |
Scroll down | PAGE DOWN |
Shortcut Keys For Mac
Flagging messages, contacts, and tasks for follow up
![Shortcut for crossing out text machine Shortcut for crossing out text machine](/uploads/1/2/6/2/126207373/854023222.png)
To | Press |
---|---|
Flag the selected item for follow up, with Today as Due Date | CONTROL + 1 |
Flag the selected item for follow up, with Tomorrow as Due Date | CONTROL + 2 |
Flag the selected item for follow up, with This Week as Due Date | CONTROL + 3 |
Flag the selected item for follow up, with Next Week as Due Date | CONTROL + 4 |
Flag the selected item for follow up, with No Due Date | CONTROL + 5 |
Flag the selected item for follow up, and add a custom Due Date | CONTROL + 6 |
Flag the selected item for follow up, and add a reminder | CONTROL + = |
Mark the selected item as Complete | CONTROL + 0 |
Clear the selected item's follow-up flag | OPTION + + APOSTROPHE (') |
Help window
To | Press |
---|---|
Open the Outlook Help menu | SHIFT + + ? |
Scroll toward the beginning of a Help topic one screen at a time | PAGE UP |
Scroll toward the end of a Help topic one screen at a time | PAGE DOWN |
Scroll toward the beginning of a Help topic one line at a time | UP ARROW |
Scroll toward the end of a Help topic one line at a time | DOWN ARROW |
Copy the selection to the Clipboard | + C |
Close the Help window | + W |
See also
Technical support for customers with disabilities
Microsoft wants to provide the best possible experience for all our customers. If you have a disability or questions related to accessibility, please contact the Microsoft Disability Answer Desk for technical assistance. The Disability Answer Desk support team is trained in using many popular assistive technologies and can offer assistance in English, Spanish, French, and American Sign Language. Please go to the Microsoft Disability Answer Desk site to find out the contact details for your region.
Shortcut For Crossing Out Text Macy's Coupon
If you are a government, commercial, or enterprise user, please contact the enterprise Disability Answer Desk.